Since 1967 we've been creating expertly planned school tours - helping groups get more from their time away...

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Organising a School Trip

There are many things to consider and arrange, but luckily we’ve done it all before – in fact we’ve been doing it since 1967!

We’ve compiled a helpful summary of what to expect when you’re organising a school trip with NST. Plus, don’t forget, we’re always at the end of the phone if you’d like to chat about your options or have any questions to ask.

Why not watch our most recent DVD to see how one school benefitted from their NST school trip.

Step 1 : Not sure where to go? Find some inspiration

Gather some ideas

In our Inspire Me section, you’ll find Visit Information Pack, Experiences magazine articles and DVDs & mini-movies to help you whittle down your school trip possibilities.

View our range

Take a look at our range of school trip subjects and destinations for Primary schools and Secondary schools and colleges.

Download a brochure

Or, you could always go back to basics and download one of our brochures below.
As always, they’re packed with the most popular tour options for your subject…

Step 2 : Talk through your options

By chatting to one of our Educational Travel Advisors, you’ll have access to a wealth of knowledge and experience. Not only will they be able to answer your questions, but they might even suggest options you hadn’t already thought of. They’ll be able to tell you what other teachers have chosen to do on tour and give you an insight into the feedback they’ve given us too.

Get in touch…

So, if you’d like to discuss your plans, check out the options, get some advice or a price, then either:

Call 0845 688 8988 Mon-Fri 8am – 5pm (local call rate)
Click here to email us your enquiry
Click here to request a quote

Step 3 : Provisionally book your tour

Once you’ve made up your mind, give us a call and we’ll provisionally book your tour.

Pencil it in

We’ll check and hold travel and accommodation options for your chosen dates, leaving you time to promote your tour to students and parents – and you won’t be under any obligation to book.

Step 4 : Download a few handy documents

Once you’ve provisionally booked, there are a lot of things to consider and read up on. To make your life that bit easier, we’ve compiled some handy downloadable documents and guides below. This information will prove invaluable throughout the planning of your tour and

Group Leader Booking Guide

This handy guide takes you through each stage of the booking process. Whether you want information on passports and visas or on how to create your ideal itinerary, our most frequently asked questions have been answered here.

Download our Group Leader Booking Guide

Safety Management Policy

This document provides an overview of our commitment to the management of safety on tours, and how we make sure that all reasonable safety measures are taken. This policy document could assist you in getting approval in the early tour planning stages, and the advice provided in our Risk Assessments Explained booklet (see the next screen) complements current good practice too.

Download our Safety Management Policy

Don’t forget, you can find a wealth of information in our safety section too.

Step 5 : Preview visits & risk assessments

Once you’ve provisionally booked, now would be the ideal time to consider whether you’d like to take a Preview Visit to be sure you’re getting exactly the right tour before you travel.

Complimentary stay

We can arrange a two night complimentary stay for two people in your chosen destination. This will provide you with an opportunity to try out your chosen accommodation and confidently complete your own risk assessments. Please contact us on 0845 688 8988 for full details, terms, conditions and eligibility.

Risk Assessments Explained

Furthermore, take a look at our guide, Risk Assessments Explained, which demystifies all that’s involved in completing risk assessments and managing safety on off-site educational visits. It highlights what needs to be done and what we will do to help you.

Download our Risk Assessments Explained document

Step 6 : Promote your tour

Once you’ve provisionally booked, you’ll need to get started on promoting your tour to students and parents. We can help you do this!

We offer a range of promotional resources for you to make use of…

Posters

Large colourful A3 posters to promote your tour around school.

View our poster samples…

PowerPoint presentation templates

Ideal for assemblies and parents’ evenings – which you can tailor to your own needs.

View our Powerpoint samples

Mini-movies

Mini-movies which you can show in-school or get your students and parents to watch at home. Visit our DVDs and Mini-Movies page for the chance to take a fly-on-the-wall view of other groups on tour.

Step 7 : Book your tour

Once you’ve generated enough interest amongst students and parents and have decided to go ahead, you’ll need to collect deposits and fill out a booking form, which you can download below.

School tour booking forms

When you’re ready to book, simply fill out the relevant booking form to confirm your tour details. You’ll find our booking terms and conditions on these forms too.

NST Booking Form 2012

Insurance documents

Download the relevant insurance policy document, key facts document and a summary for group leaders too.

Confirm your booking with deposits and we’ll provide you with a payment schedule and student payments cards to help you organise the collection of payments.

Step 8 : Tailor-make your tour

Once you have booked your tour, you’ll work closely with your own dedicated Educational Tour Co-ordinator who will be a school travel expert in your chosen destination. They’ll discuss your tour objectives and work with you to build and arrange a programme of visits that meet your exact earning objectives – helping you to make the most of your time away.

Visit Information Packs

We now offer a growing range of Visit Information Packs which you can download on this website. These packs are designed to help you quickly and easily select the right visits and experiences for your group to take part in whilst they’re away. They include visit price information too, so you can make more informed decisions based on the budget you want to stick to.

Simply click on a country below to see the packs that are available or coming soon in your chosen destination.

Don’t forget, now is a great time to take a Preview Visit to iron out the details of your tour through first-hand experience too. Click back a few screens for details.

Step 9 : Enjoy your tour, you’re in safe hands

We’re confident you’ll have a fantastic tour. Should you need help or assistance while you’re away, we’re only a phone call away, 24-hours a day.

Bon voyage!